This is Part 5 of a short series on facilitation and its uses in organizations. To read the entire series from the beginning, start at the bottom of the Facilitation page of this site.
After the meeting is over, you’ve walked off the donuts, and everyone has gone home, a facilitator’s job is not done. He or she is usually responsible for creating a written summary of the meeting. This summary should include:
- The initial research to prepare for the meeting
- A description of the meeting including date, time, location and participants
- The agenda
- Major points of discussion, any controversies, and any decisions the group reached
- Issues that were tabled for later discussion, with a description of the agreement on follow up
- Next steps
If the facilitator is involved in the larger work of the group, he or she may also include recommendations for action or further exploration and study. Ideally, the summary document should be descriptive enough so that every participant can understand their agreements and commitments and the organization can continue to move forward in its work.